This idea could potentially save millions of working hours for new employees, billions of paper driven processes and significantly improve efficiency in any organization. What more, this could be the next billion dollar business opportunity for LinkedIn (I believe so). Let’s spend some time and I am sure you will agree.
Current scenario: what happens on day 1 of your new employment?
Forms & documents: They are endless, tiring and make us pick up a pen after a long time. Wait a minute. There is something one has to do before forms!
In any new employment & on day one, one is supposed to carry his/her documents and it is a long list. Not just carry the documents, one has to show those, get verified, share a copy for background verification and then start filling forms.
What are these documents?
Organizations at the stage of on boarding require employees to carry three sets of documents (broadly)
1. Documents to support your existence
2. Documents to support your credentials
3. Documents, which will stand as proof for your financial credibility
The one’s which will support your existence would include address & identity proof, details of your blood relatives, something which proves your age & photograph of yours. The documents to support your credentials would be your offer and relieving letters, education credentials and any forms of extra-curricular one’s.
It helps to be a bookworm since it helps in submitting one less document.
Your financial ones are proof of your last drawn salary and loans, if any.
What if? The idea…
What if all of these are available in one place and what if all on-boarding paper work actually becomes paper less and turns into a 20-minute work than 4 hours? This sounds awesome, isn’t it? This is quite possible.
Let’s see how LinkedIn can help all future job changers and new employees get an awesome on-boarding experience.
Have you ever seen a LinkedIn picture, which is not so professional? I haven’t seen one. Our LinkedIn pics are most probably our smart looking selves. If the picture quality is specified by LinkedIn at the time of loading or if there is some sort of “image converter”, we can download those pictures for on-boarding, ID card, intranet pics and so on.
LinkedIn can also ask for our enrolment number or some sort of an identity number given by our respective education institutions and cross verify with our name. Agree. To do this, LinkedIn has to work on getting all educational institutes into a common agreement of sharing minimalistic data but I guess in the interest of citizens, the government can also chip in to create some sort of meaningful repository.
Joining and relieving letters:
Currently in LinkedIn, one would see their company logos next our work experience. We could just turn the tables around and ask companies to provide logos to appear only for verified and ‘real’ employees.
There are also other options like creating an account for HR teams in respective organizations within LinkedIn to certify the ‘real’ employee tenure. We could also think about some sort of a ‘tick’ mark like “verified by visa” appearing next to our respective org details.
While you apply for a loan, banks verify your credit worthiness just by taking your PAN details. Can LinkedIn do the same and give some sort of score for every profile? We may have to think through but this is worth an attempt.
So, this is how it looks like:
Your photograph gets downloaded, all forms to be filled in new organization gets auto populated from LinkedIn, your recommendations become your background verification documents, and your credit score says everything about your financial standing and all of these in less than 20 minutes.
No crawlers, no agencies, no worries about not bringing required documents and something like this also instills a sort of discipline while creating and or updating our profiles in social media.
When companies run more and more towards providing a better “first day” experience, a system like above would give every on-boarding team more time to focus on culture sharing, brand building and better employee experience rather than bundles of papers to fill.
About Babu Vittal
Babu Vittal has over 21 years of experience and has worked with organizations like Reliance Communications, Flipkart, Flipkart.com, CollabNet, Inc., JDA Software India Pvt Ltd, K & M & LM & IG. Babu holds a PGCHRM, Human Resources Management and Services from XLRI Jamshedpur.